What is a deed of variation?

In Administer an estate

If you want to change how assets are allocated in someone’s will after they’ve died, you’ll need a deed of variation. Let’s look at what that is, what you need to do, and how you can use a variation to make the most of inherited assets.
 

What is a deed of variation?

A deed of variation – sometimes known as an instrument of variation – is a document written by the beneficiaries of a will that lets them change how the estate is distributed.

So, if you want to send some of the inheritance to someone who wasn’t included without contesting the will, or simply change who gets what (or how much), you need to make a variation. And you only have two years after the death to complete these changes.
 

When would you use a deed of variation?

There are four main reasons why you’d need to send off a deed of variation. According to the government, these are to:

  • Reduce inheritance tax or Capital Gains Tax

  • Provide for someone who didn’t inherit

  • Transfer assets to a trust

  • Remove doubt or uncertainty in the will

Fairness and recognition are often why changes are made to a will after the person has passed away – like, including a family friend who helped care for the deceased, or equalising the share of estates between children or grandchildren.

In these cases, a deed of variation is used to right a perceived wrong, protect future relationships, or resolve a past disagreement that's no longer relevant.
 

Does a deed of variation need to be registered?

Despite what you may think, a deed of variation doesn’t need to be officially registered. The beneficiaries of the will, those affected by the changes, and any new inheritors all need to sign the document.

After that, the executor of the will – the person managing the deceased’s estate – must agree to the changes. At that point, the variations become legally binding.

The only exception to this is if the variation increases the amount of inheritance tax due. In that case, the will’s executor or administrator will need to sign the deed of variation. A copy should also be sent to HM Customs & Revenue.
 

Deed of variation and inheritance tax

Inheritance tax is 40% of the estate’s value over the £325,000 threshold. On larger estates, that becomes an awful lot of money going to the state. If the estate is less than this, no inheritance tax is due (so you won’t need a deed of variation).

The tax is also not due if the entire estate is passed on to the spouse, civil partner, charity, or community organisation. And the upper threshold can be increased even further – to £500,000 – if leaving it all to children or grandchildren.

But let’s suppose the person who wrote the will didn’t leave absolutely everything to their partner. Their estate is valued at £500,000. That means the inheritance tax would total 40% of £175,000, or £70,000.
Using a deed of variation, you can go right ahead and make changes to the will that wipe this payable tax out completely.

As mentioned before, should a variation increase the amount of inheritance tax due – for example, because you’re now receiving part of the estate originally intended for the deceased’s partner – then you’ll also need to send a copy of the deed to HMRC. You’ll need to do this within six months, and the will’s executors or administrators also must sign the deed of variation.
 

Deed of variation and Capital Gains Tax

Capital Gains Tax is a tax on any profit made on assets valued £6,000; a property that you don’t live in; certain types of shares; and business assets. You have an annual tax-free allowance of up to £12,300, and the amount of Capital Gains Tax you must pay varies depending on your current tax bracket.

Let’s say the deceased bought a house for £200,000 that was rented out to tenants. You inherit it, then ‘dispose’ of it by selling it for £300,000. Congratulations, you’ve made a profit of £100,000 – and it’s this £100,000 that’s taxed.

But like inheritance tax, you can use a deed of variation to lessen the cost. Capital Gains Tax isn’t due on gifts to a spouse, civil partner, or charity. By making this sort of change to a will, it’s possible to keep more of the money within the estate.
 

Deed of variation and intestacy

You don’t always need a will to submit a deed of variation. If someone has died without leaving a will, this is known as dying ‘intestate’.

When this happens, the estate is generally passed to the surviving spouse or civil partner. Depending on the size of the estate, the deceased’s children may also inherit.

A deed of variation can be used to change this, letting you include other relatives, friends, or even charitable organisations.
 

Deed of variation after probate

You may have a few concerns about sorting out a deed of variation after probate has been granted. After all, when you reach this stage, the legal process surrounding wills is coming to an end.

Thankfully, there’s no reason why you can’t submit a deed of variation either before or after obtaining a grant of probate. So long as it’s completed within the two-year time limit after someone’s death, it’s will be considered.
 

Deed of variation timescale

The timescale for completing a deed of variation is around a month – but that’s provided that all beneficiaries agree to the document and sign it. The quicker this happens, the quicker it takes.

However, it’ll take longer under some circumstances. For instance, if one of the beneficiaries is below the age of 18 or lacks the mental capacity, they’re not legally allowed to sign any deed of variation. When this happens, you’ll need to apply to the court to get the nod.
 

How much does a deed of variation cost in the UK?

Since a formal deed of variation can be just a letter, it won’t cost you anything if you’re doing it yourself. But if you’re using a solicitor to enact a variation – which is advisable – then you’ll need to factor in legal costs.
 

Do you need a solicitor for a deed of variation?

You don’t technically need a solicitor when writing a deed of variation. However, as with all things legal, it’s best to discuss your needs with a solicitor, who can then draft a proper deed of variation document.

This is important, as if you submit a valid deed of variation, then later wish to make another change to the same assets, you won’t benefit in the same way. The initial deed of variation is treated as if it’s the will of the deceased; an amended or new deed of variation for the same assets is seen as gifting them to yourself. A solicitor can help you get it right first time.

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